Privacy Statement

[Stephen]

#46853 |

Had a thought (ow!) this morning. We should add a privacy statement to the bottom of the registration form, so that folks know exactly how their data is used. This is a big deal for some folks.

Privacy Statement: Flags on the 48 (a.k.a. FOT48) will use this information only in regards to the Flags on the 48 event. We do not sell or re-distribute any of the information you provide, except in the following regards:

1) Names of particpants will be published as provided by the primary contact on http://www.flagsonthe48.org. An exception to this is if the primary contact indicates ‘Remain Anonymous’ by slecting “Yes” in the drop down box on the registration form. In this exception, the word “Anonymous” will appear in the place of the Primary contact and any other indicated participants on that registration.

2) City and State may be used to provide general demographics to the media, such as “X number of hikers from NH” or “Hikers from all New England states.”

3) In the event that the media wish to contact participants from specific areas, or hiking specific mountains, the FOT48 Admin team will first contact the participant(s) in question to get express written or e-mail consent to distribute contact information. In this case, the information will only be given out to the specific media representative which requested it.

4) Only the FOT48 Admin team will have direct access to information contained in the registration form, aside from the names of the participants as mentioned above.

5) By registering for the FOT48 event, the primary contact agrees to receive updates and pertinent information to the FOT48 event via e-mail. Primary contacts may “opt-out” of mailings after the FOT48 event by selecting “No” on the registration form next to “May we e-mail you about future FOT48 events?”. Alternatively, the primary contact can send a message to contact@flagsonthe48.org to request removal.

6) FOT48 reserves the right to alter these rules at any time. However, should the rule change result in the possibility of contact information distribution without the prior additional consent of the participants, FOT48 will give no less than sixty (60) days advance notice to the participants, with the ability of the participants to opt-out of the distribution of contact information.

7) Information in the message forum (located at forums.flagsonthe 48.org) is public by nature. Therefore, any information posted there by the partipicants of the forum is the responsibility of the participants, and FOT48 makes no indication of privacy in regards to the forum.

Did I miss anything?

-Stephen

[Jaytrek57]

#49558

8) New people buy the first round of beer at all FOT48 post event gatherings. This is not subject to change or debate.

You can spruce up the “legalise” if you wish.

:beer:

Seriously…looks good.

[MichaelJ]

#49559

You might want to mention that the list as a whole or in part will not be sold or in any way given to a third party, yada-yada,yada.

I would also recommend, if it’s not in there already, that the list of non-anonymous participants on the web site be somehow munged when displayed so that a web scraper can’t grab the email addresses off of it.

Example: no mailto: links, ‘user at address.com’

[Stephen]

#49560

E-mail addresses will not be displayed, except when administrators view the list, and only after entering in a password.

The list does not exist in an HTML file. It is accessed via hypertext preprocessor (i.e., PHP) thus the information is unavailable to spiders and crawlers.

-Stephen

[SilentCal]

#49561

That works. Having this privacy issue taken care of will be helpful for those who wish for anonomity. plus nobody likes their e-mail address out there in the open.

[Author]

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